Your Full-Service Hackathon Agency

New to hackathons? Start with What is a Hackathon for the fundamentals — this page is about how our agency actually plans and runs one for you.

Since 2017, Kreativdistrikt has organised 600+ hackathons, ideathons, and innovation challenges across 20+ countries for organisations like the European Commission, the Council of Europe, Microsoft, and Mercedes-Benz. Here’s exactly what that looks like when you work with us.

1. Goal Setting & Strategy

Every event starts with your objectives, not ours. We map your target audience, the themes or technical challenges you want tackled, and the outcome you actually need — new talent, a working prototype, cross-team collaboration, or public engagement. This becomes the brief that shapes everything else.

2. Venue & Logistics

We source and negotiate the venue, manage every supplier contract and its terms, arrange the tech stack and equipment (including making sure the Wi-Fi holds up under load), and handle registration and participant communications from the first invite to the final reminder.

3. Our Network

Years of running events globally means we bring a vetted list of venues, suppliers, mentors, judges, sponsors, caterers, and an online platform built for fair, well-run competition — plus the merchandise, printing, and goodie-bag logistics that go with it. This is the part that’s hardest to build from scratch, and the part clients tell us they value most.

4. Running the Event

On the day (or across the week), we coordinate mentors and judges, troubleshoot technical issues in real time, and keep participants supported so the event runs the way it was designed to — whether it’s online, live, or hybrid. These formats also work well as standalone team-building experiences.

5. After the Event

We close out supplier contracts, handle prize fulfilment, and gather feedback so the next event is better than the last — the unglamorous work that determines whether people actually walk away happy.

The Kreativdistrikt Experience

“When we started working with Kreativdistrikt, it took us 2 months of intense preparation to organise this event, which includes so many countries, topics and technical complications. We are happy that we could rely on a company in so many processes and make the event much more carefree for us. We are very much used to doing everything by ourselves and it’s an amazing change that we can have huge support and be able to focus much more on the essence of the hackathon and enjoy the event.”
/Anastasiia Saliuk, Project Manager at the Council of Europe from our previous Digital Future of Justice Hackathon in Paris event/

Why Work With a Dedicated Hackathon Agency

Running a hackathon internally means owning venue risk, supplier contracts, mentor recruitment, and live troubleshooting — on top of your day job. A dedicated agency absorbs all of that, so your team can focus on the people and the outcomes instead of the logistics. It won’t be a “perfect” event — no event is — but it will be a well-run one, backed by a team that’s already solved these problems hundreds of times.