Want to run a state-of-the-art online hackathon? In this post, we will examine in detail all the steps. This is a real case of one of KreativDistrikt’s successful past global events. We selected developers worldwide to create a thermal app, capable of making the most of thermal camera features.
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Don’t stress, this guide will explain each step in-depth.
Online Hackathon Website
A good, clear and engaging website is crucial. Take a look at the one we designed.
It contains all the main sections. Consider it while designing your online hackathon website.
Of course, it’s important to get contact details but trying to understand if registrants are serious about the hackathon could also important. Therefore, we asked them to provide the following:
At last, this WordPress plugin will help you keep track of the registration form in a simple way and. At the same time, you don’t need to know much about databases.
How to find participants for your online hackathon
Let’s assume, for instance, that your client expects to have 65 teams from around the world. That said, you would like to choose 10 great ideas out of them. At this point, it’s time to set up your outreach campaign. In this case, these were the best options:
We have a very extensive database in EMEA. Especially in western EU and Dubai and Tel Aviv in the Middle east. Of course, this helped us quickly connect with developers. In addition, we also relied on Freshsales CRM. As a matter of fact, this is a useful software to manage targeted audiences. Specifically, we kept track of the number of people that opened the email. Also, click links and bounce rates were monitored. There’s plenty of similar CRM software available. Indeed, just choose the one that most fits your needs.
Once we got a minimum of 40 registrants, we scheduled a couple of explanatory webinars. Surely, you want to do this before the selection announcement.
Google Meet is a valuable tool in that sense. Firstly, you can add up a considerable amount of people. Secondly, you can also register a video. Lastly, you can upload and share it with stakeholders that couldn’t attend it for any reason.
In these calls, we went through any technical aspect of the challenge. In sum, we clarified any registrants’ doubt collecting requests and suggestions.
Only if your online hackathon is global, try to find a suitable time for each country.
Once the selected 10 out of 65 registrants were chosen, we called them directly. This was done to make sure they had the intent to effectively participate. Certainly, this is crucial to find committed teams that won’t give up early in the competition.
Consequently, we announced the selected ideas on our website. The outcomes were also communicated via tailored emails to each participant.
Finding participants online it's easier. You're not limited to a particular geographic region and you don't have to take care of a venue and its costs. Developers can take their time to deliver a quality product. This is because stress due to time constraints is way less than a 3-days physical event.
Undeniably, you want to keep track of project progress. Another key point is monitoring participants commitment. To this end, we set the following 4 milestones. As can be seen, be delivered before the Project Submission:
#1 – Essay: this document explains the idea behind the app. Nonetheless, it should also describe the methods and laying outflows and features.
#2 – Mockup Demo: It’s a basic visual prototype. However, it also gives a look and feel of the future app. This is useful to test the core concepts and clear the loose ends.
#3 – Overall Progress Report: This document, above all, allows you to make strategic decisions. For example, project deadlines extensions and new dedicated technical support channels. Moreover, we didn’t want our participants to rush in crossing the line. We want them to develop the right product instead.
#4 – Final video: That is when participants showcase the different structures of the app they designed.
#5 – Project Submission: Make clear from the beginning how you want the project delivered. In particular, language required, email a ZIP file, Apple App Store / Google Play Store, etc.
Make sure to involve all project stakeholders. Furthermore, nominate a diverse internal panel. Generally, the winning project discussions should last 2 weeks:
Above all, this gave us a 360-degree opinion about what happened during the online hackathon. This is done both from the development and sales sides likewise. Most importantly, you want your projects to thrive in the respective markets. In like fashion, you don’t want to forget about technical aspects.
And the winner is…
Spread the word in many ways:
For instance, one can provide teams’ company and project links. Also, honourable mentions, prize pool and information about the future events should be included.
"The virtual edition of the PolyHACK was an amazing event and great success! Thanks to the support from Kreativdistrikt, we had a nice virtual platform that allowed simple information exchanges across participants, challenge providers and organizers. Kreativdistrikt also provided us with great support for our website-design and for creating visual material used for announcing the winners."
"The Thermal App Challenge 2020 was a great success, largely thanks to KreativDistrikt’s awesome job of managing the event. They expertly managed the nuts and bolts of the event!"
"Kreativdistrikt really helps Intel in delivering successful technical events. They are motivated, dedicated and provide professional solutions to event management."
"We delivered many technical workshops all over Europe together. When working with Kreativdistrikt, we are always sure that we won’t have any troubles about the event management."
"No matter which country we had our Workshops in, we could always rely on Kreativdistrikt to deliver high quality and professional event management. From venue to catering and developer outreach, all events were a success thanks to their stellar efforts."